Mobile Adoption Event Guidelines

The Tulsa SPCA reserves the right to decline participation or cancel participation in an event for any reason. Generally, the following events will NOT be approved:

  • Events that do not adhere to the Tulsa SPCA Mobile Adoption Event Guidelines
  • Events that require significant attendance from Tulsa SPCA staff or volunteers.
  • Events scheduled in close proximity to a Tulsa SPCA fundraising event (i.e. Paws & Pictures, Trivia Night)
  • Events that are controversial in nature or do not represent a positive image for the Tulsa SPCA

Application and Approval

  1. Mobile Adoption Events must be aligned with the Tulsa SPCA mission:

To improve the lives of dogs and cats, and their human companions.

  1. Mobile Adoption Events should be submitted and approved no later than three weeks prior to the scheduled event, although at least 30 days is preferred. Each event will be carefully reviewed for feasibility and suitability with our organization’s mission, goals, and objectives. This is an important safeguard to preserving the integrity of the Tulsa SPCA.

Marketing and Promotion

  1. Any use of the Tulsa SPCA logo or inclusion of the Tulsa SPCA name must be approved by the Tulsa SPCA in advance of the event. Any contact with the press or other media must be coordinated with the Tulsa SPCA.
  2. Community Partner agrees to coordinate with and request permission from the Tulsa SPCA before soliciting any individuals, organizations, or businesses in order to avoid duplicated efforts.

Event Expenses

  1. The Tulsa SPCA cannot finance any expenses related to a Mobile Adoption Event or assume responsibility for any debts incurred.

Event Income

  1. A donation solicited on the Tulsa SPCA’s behalf, whether the donation is an item or cash, is tax-deductible only when it is made directly and entirely to the Tulsa SPCA.

Event Insurance and Liability

  1. Event Partner is responsible for obtaining any necessary permits and clearances required by local and state government and complying with all applicable laws, and also obtain appropriate insurance coverage as necessary.
  2. The Tulsa SPCA cannot be held liable for details associated directly or indirectly with the event, including, but not limited to: expenses, purchases, insurance or liability coverage.

The Tulsa SPCA can provide the following:

  • Advice and suggestions on event planning, as time allows.
  • Coordinate attendance of our Mobile Adoption Unit.
  • Maintenance and management of the Mobile Adoption Unit.
  • Approval of the use of the Tulsa SPCA name, logo and images (with approval).
  • Display promotional materials.
  • The Tulsa SPCA Event Banners (subject to availability).
  • Promotion of your event, when appropriate, to the Tulsa SPCA community through regular advertising venues such as our website, social media and internal communications.
  • Acknowledge and provide tax receipts for contributions made payable and submitted to the Tulsa SPCA.
  • Ensure Tulsa SPCA Staff and/ or volunteers are present at the event.